Executive & Team Assistant (f/m/d)

Permanent employee, Full-time · Vienna, Paris

About Prewave

Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?

At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.

We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team!

We are looking for a Executive & Team Assistant to join us on this exciting journey and support our amazing Sales team!

Your mission

As our Executive & Team Assistant at Prewave, you will…

Manage complex calendars, schedule appointments, and arrange meetings for our executives, ensuring efficient use of their time
Coordinate domestic and international travel arrangements for the team, including flights, accommodations, and ground transportation
Assist with organization of various events
Facilitate team meetings and help with presentations, documents, meeting notes, surveys
Assist with the preparation of meetings and liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration
Undertake special projects and assignments as directed by our executives

Your profile

Must haves

Proven experience in a similar role, supporting senior-level executives
Excellent written and verbal communication skills, with exceptional attention to detail
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
Ability to work independently with minimal supervision and as part of a team
Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
Ability to maintain a high level of professionalism and confidentiality at all times
Valid work permit for Austria
Fluent in English language, both spoken and written

Bonus points for

German or French language
Experience in the SaaS, supply chain or similar industry

What we offer you

An extensive compensation package
According to our collective agreement, the minimum salary for this role is EUR 2,396 gross per month, however the higher packages are likely based on your qualifications and experience.
A dynamic team in an open and inclusive work atmosphere
As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re dedicated to building teams with a wide variety of backgrounds, identities, and experiences.
Various opportunities to develop your career within the company
We are committed to building our team spirit based on mutual respect and support. We help each other achieve personal and shared goals.
Opportunity to be part of a highly innovative Austrian tech startup
We blaze the trail in our field, and we strive to help large firms ensure ethical and sustainable practices throughout their entire supply-chain processes.
A family-friendly environment
We offer flexible working hours and home-office possibilities to support a healthy work-life balance.

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About us

We, at Prewave, take pride in encouraging and ensuring a sustainable, transparent and resilient supply chain for all. In our platform, our clients can utilise several tools to understand, analyse and anticipate any risks coming their way. We are using AI technologies to identify and predict these risks.

Our passion for more ethical business practices carried us to be one of top 10 startups in Austria in 2022 by LinkedIn, the best idea spot in 2023, and #7 in best startups list in Austria in 2024 by Trend Magazine.

We are based in Vienna, Austria, and we already have our first office in Paris. We enjoy our work with our team members from all around the world. We are a huge community from more than 35 nationalities already, and counting!

If you crave to belong to a fast-moving and diverse environment, we are one click away. Let's start chatting!

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We are looking forward to hearing from you!

Thank you for your interest in Prewave. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to jobs@prewave.ai.