Executive & Team Assistant (f/m/d)

Permanent employee, Full-time · Vienna, Paris

About Prewave
Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?

At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.

We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team! 

We are looking for a Executive & Team Assistant to join us on this exciting journey and support our amazing Sales team!

Your mission
As our Executive & Team Assistant at Prewave, you will… 

  • Manage complex calendars, schedule appointments, and arrange meetings for our executives, ensuring efficient use of their time
  • Coordinate domestic and international travel arrangements for the team, including flights, accommodations, and ground transportation
  • Assist with organization of various events 
  • Facilitate team meetings and help with presentations, documents, meeting notes, surveys
  • Assist with the preparation of meetings and liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration
  • Undertake special projects and assignments as directed by our executives
Your profile
Must haves
  • Minimum 5 years of proven experience in a similar role, supporting senior-level executives
  • Excellent written and verbal communication skills, with exceptional attention to detail
  • Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
  • Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
  • Ability to work independently with minimal supervision and as part of a team
  • Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
  • Ability to maintain a high level of professionalism and confidentiality at all times
  • Valid work permit for Austria
  • Fluent in English language, both spoken and written

Bonus points for
  • German or French language
  • Experience in the SaaS, supply chain or similar industry
What we offer you

  • An extensive compensation package
    According to our collective agreement, the minimum salary for this role is EUR 2,396 gross per month, however the higher packages are likely based on your qualifications and experience.
  • A dynamic team in an open and inclusive work atmosphere 
    As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re dedicated to building teams with a wide variety of backgrounds, identities, and experiences. 
  • Various opportunities to develop your career within the company
    We are committed to building our team spirit based on mutual respect and support. We help each other achieve personal and shared goals.
  • Opportunity to be part of a highly innovative Austrian tech startup
    We blaze the trail in our field, and we strive to help large firms ensure ethical and sustainable practices throughout their entire supply-chain processes.
  • A family-friendly environment
    We offer flexible working hours and home-office possibilities to support a healthy work-life balance. 
About us
We, at Prewave, take pride in encouraging and ensuring a sustainable, transparent and resilient supply chain for all. In our platform, our clients can utilise several tools to understand, analyse and anticipate any risks coming their way. We are using AI technologies to identify and predict these risks. 
 
Our passion for more ethical business practices carried us to be one of top 10 startups in Austria in 2022 by LinkedIn, the best idea spot in 2023, and #7 in best startups list in Austria in 2024 by Trend Magazine. 
 
We are based in Vienna, Austria, and we already have our first office in Paris. We enjoy our work with our team members from all around the world. We are a huge community from more than 35 nationalities already, and counting! 
 
If you crave to belong to a fast-moving and diverse environment, we are one click away. Let's start chatting!
We are looking forward to hearing from you!
Thank you for your interest in Prewave. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to jobs@prewave.ai.
Uploading document. Please wait.
Please add all mandatory information with a * to send your application.